🎭Stage Management Unit 8 – Technical Rehearsals

What Are Technical Rehearsals?

• Final rehearsals before opening night where technical elements (lighting, sound, costumes, props) are integrated into the performance
• Opportunity for the cast and crew to practice with all technical components in place
• Allows the creative team to make final adjustments to the show's design and technical aspects
• Ensures smooth transitions between scenes and technical cues
• Helps identify and resolve any technical issues or challenges
• Provides a chance for the stage manager to practice calling cues and managing the flow of the show
• Allows the actors to become comfortable performing with the added technical elements

Key Players and Their Roles

• Stage Manager
  • Runs the technical rehearsals and calls the cues during the show
  • Coordinates communication between the creative team and technical crew
  • Ensures the smooth execution of the rehearsal schedule
• Director
  • Provides artistic guidance and makes final decisions on the show's overall look and feel
  • Works closely with the stage manager to ensure the creative vision is realized
• Designers (lighting, sound, set, costumes)
  • Attend technical rehearsals to ensure their designs are implemented correctly
  • Make necessary adjustments based on the director's feedback and the needs of the production
• Technical Director
  • Oversees the implementation of the set design and ensures the safety of the set
  • Coordinates with the stage manager to address any technical issues that arise during rehearsals
• Actors
  • Perform their roles while adapting to the addition of technical elements
  • Provide feedback on any issues or concerns related to the technical aspects of the show

Pre-Tech Prep

• Create a detailed technical rehearsal schedule in collaboration with the director and production team
• Ensure all necessary technical elements (props, costumes, set pieces) are ready for the start of tech rehearsals
• Distribute the most up-to-date script and any relevant paperwork to the cast and crew
• Conduct a paper tech with the director and designers to review and refine the cue list
• Set up the rehearsal space to mimic the actual performance venue as closely as possible
• Test and troubleshoot any technical equipment (sound, lighting, special effects) before the start of rehearsals
• Brief the cast and crew on the expectations and goals for the technical rehearsals

Running a Tech Rehearsal

• Begin each rehearsal with a safety briefing and review of the day's schedule and goals
• Work through the show chronologically, focusing on integrating technical elements and practicing transitions
• Call cues clearly and accurately, using the established cue numbering system
• Maintain open communication with the director, designers, and crew to address any issues or concerns
• Take detailed notes on any changes, adjustments, or problems that arise during the rehearsal
• Prioritize safety and efficiency while striving to maintain the artistic integrity of the production
• Be prepared to adapt the rehearsal plan as needed based on the progress and challenges encountered

Common Challenges and Solutions

• Technical malfunctions (sound, lighting, special effects)
  • Have backup equipment and contingency plans in place
  • Prioritize fixing issues that directly impact the actors' safety or the show's critical elements
• Missed or late cues
  • Ensure clear communication and coordination between the stage manager and technical crew
  • Practice complex or challenging cues multiple times to build confidence and consistency
• Actors struggling with technical elements (costume quick changes, prop handoffs)
  • Provide additional rehearsal time to practice these moments
  • Collaborate with the relevant designers to find practical solutions or adjustments
• Time constraints and fatigue
  • Prioritize essential elements and be willing to save minor adjustments for later
  • Schedule breaks and manage time efficiently to maintain focus and energy levels

Tech Rehearsal Etiquette

• Maintain a professional and respectful atmosphere, even under pressure
• Communicate clearly and concisely, using established terminology and protocols
• Respect the role and authority of the stage manager as the leader of the technical rehearsals
• Avoid unnecessary distractions (side conversations, cell phone use) during rehearsals
• Be open to feedback and willing to adapt to changes or adjustments as needed
• Support and encourage fellow cast and crew members, fostering a collaborative and positive environment
• Maintain focus and energy, even during long or challenging rehearsals

Post-Tech Wrap-Up

• Conduct a thorough debrief with the director, designers, and key crew members
• Compile and distribute detailed notes on any changes, adjustments, or outstanding issues
• Update the prompt book and cue sheets to reflect the final technical elements and timing
• Ensure all technical equipment is properly shut down, stored, and secured
• Thank the cast and crew for their hard work and dedication throughout the technical rehearsal process
• Identify any areas for improvement or continued attention leading up to opening night
• Archive any relevant documentation (scripts, cue sheets, designs) for future reference or use

Tips for Success

• Prepare thoroughly and anticipate potential challenges or issues before they arise
• Maintain a calm and professional demeanor, even in high-pressure situations
• Foster open and clear communication among all members of the production team
• Be proactive in identifying and addressing problems or concerns
• Prioritize safety and efficiency without compromising the artistic integrity of the show
• Remain flexible and adaptable, as unexpected challenges or changes are inevitable
• Celebrate successes and milestones throughout the technical rehearsal process
• Learn from each experience and apply those lessons to future productions