Production Coordinator

Definition

A production coordinator is a key team member responsible for overseeing the logistics and administrative tasks that keep a film or television production running smoothly. This role involves managing schedules, coordinating communication between departments, and ensuring that all necessary resources are available to meet production needs. The effectiveness of the production coordinator directly impacts the efficiency of the production office, the development of the production plan, and the overall collaboration within the production team.

5 Must Know Facts For Your Next Test

1. The production coordinator is often one of the first hires on a project, playing a crucial role in establishing the production office and setting up systems for efficient workflow.
2. They are responsible for tracking all paperwork related to production, including contracts, permits, and insurance documents, ensuring compliance with legal requirements.
3. Communication is a major part of their role; they facilitate information flow among departments to prevent misunderstandings and keep everyone aligned with the production goals.
4. The production coordinator also assists in budgeting by providing input on resource allocation and tracking expenses related to production logistics.
5. During filming, they help manage on-set protocols by coordinating schedules, ensuring that the cast and crew have what they need to execute scenes as planned.

Review Questions

• How does the production coordinator contribute to setting up an efficient production office?
  • The production coordinator plays a vital role in establishing an organized and functional production office by implementing effective systems for managing schedules, paperwork, and communication. They ensure that all necessary resources are in place and accessible to team members from various departments. By creating streamlined processes for information flow and resource management, they help minimize delays and disruptions during pre-production and throughout the filming process.
• In what ways does the production coordinator utilize software tools for stripboard management during production planning?
  • The production coordinator uses software tools for stripboard management to visually organize scenes based on shooting schedules, location requirements, and cast availability. This helps them effectively communicate with other departments about daily shooting needs and adjustments. By maintaining an up-to-date digital stripboard, they can quickly adapt to changes while ensuring that everyone is informed and aligned with the overall production timeline.
• Evaluate how effective communication protocols established by the production coordinator impact collaboration within the entire production team.
  • Effective communication protocols set by the production coordinator are crucial for fostering collaboration within the entire production team. By establishing clear lines of communication and regular updates, they help minimize misunderstandings and misalignments between departments. This proactive approach not only enhances teamwork but also ensures that critical information flows seamlessly, allowing for quicker decision-making and problem-solving. As a result, it contributes to a more cohesive working environment where every team member understands their responsibilities and how they fit into the larger goals of the production.

Related terms

Production Assistant: An entry-level position that supports various departments on set, assisting with tasks like set preparation, equipment management, and facilitating communication among crew members.

Line Producer:

A senior producer who manages the budget and day-to-day operations of a film or television project, working closely with the production coordinator to ensure everything stays on track.

Call Sheet:

A document distributed daily during a shoot that outlines the schedule for the day, including call times for cast and crew, locations, and specific instructions.