💰Federal Income Tax Accounting Unit 7 – Depreciation, Amortization & Cost Recovery

What's the Deal with Depreciation?

• Depreciation allows businesses to spread out the cost of an asset over its useful life for tax purposes
• Helps match the expense of an asset with the revenue it generates, providing a more accurate picture of a company's profitability
• Reduces taxable income by allowing a portion of an asset's cost to be deducted each year
  • Example: A company purchases a $10,000 machine with a 5-year useful life. Instead of deducting the full$10,000 in the first year, the company can deduct $2,000 per year for 5 years.
• Different depreciation methods exist, each with its own set of rules and calculations
• Depreciation is a non-cash expense, meaning it doesn't directly impact a company's cash flow
• Accumulated depreciation is the total amount of depreciation expense that has been recorded for an asset since its acquisition
• Depreciation ends when the asset's cost has been fully recovered or when the asset is sold or retired

Types of Assets: What Can We Depreciate?

• Tangible assets: Physical property used in a business, such as buildings, machinery, vehicles, and equipment
  • Must have a determinable useful life greater than one year
  • Examples: office furniture, computers, manufacturing equipment
• Intangible assets: Non-physical assets that provide long-term value, such as patents, copyrights, and trademarks
  • Amortization is used for intangible assets instead of depreciation
• Land is not depreciable because it does not have a determinable useful life and is not expected to wear out or become obsolete
• Inventory is not depreciable because it is intended to be sold in the ordinary course of business
• Leasehold improvements: Enhancements made to a leased property by the tenant
  • Depreciable over the shorter of the useful life of the improvement or the remaining lease term
• Residential rental property: Buildings used for residential purposes, such as apartments and single-family homes
  • Depreciable over a longer period (27.5 years) compared to other assets
• Commercial real estate: Buildings used for business purposes, such as office buildings and retail stores
  • Depreciable over 39 years

Depreciation Methods: Straight-Line vs. Accelerated

• Straight-line depreciation: Spreads the cost of an asset evenly over its useful life
  • Formula: Annual Depreciation = (Cost - Salvage Value) / Useful Life
  • Example: A $50,000 asset with a salvage value of$10,000 and a useful life of 5 years would have an annual depreciation of ($50,000 -$10,000) / 5 = $8,000
• Accelerated depreciation: Allows for larger depreciation deductions in the early years of an asset's life and smaller deductions in later years
  • Reflects the fact that assets often lose more value in their early years
  • Two common accelerated methods: Double Declining Balance (DDB) and Sum of the Years' Digits (SYD)
• Double Declining Balance (DDB): Applies a depreciation rate that is twice the straight-line rate to the asset's remaining book value each year
  • Formula: Annual Depreciation = 2 × Straight-Line Rate × Book Value at Beginning of Year
  • Example: Using the same $50,000 asset, the DDB depreciation for the first year would be 2 × (1/5) ×$50,000 = $20,000
• Sum of the Years' Digits (SYD): Assigns a fraction to each year based on the sum of the digits of the asset's useful life
  • Formula: Annual Depreciation = (Remaining Life / Sum of the Years' Digits) × (Cost - Salvage Value)
  • Example: For a 5-year asset, the sum of the years' digits is 1 + 2 + 3 + 4 + 5 = 15. In the first year, the depreciation would be (5/15) × ($50,000 -$10,000) = $13,333
• The choice of depreciation method depends on factors such as the type of asset, industry, and tax planning strategies

MACRS: The IRS's Favorite Depreciation System

• MACRS (Modified Accelerated Cost Recovery System) is the depreciation system used for most tangible assets placed in service after 1986
• Assigns assets to specific recovery periods (e.g., 3, 5, 7, 10, 15, 20, 27.5, or 39 years) based on their class life
  • Example: Office furniture is typically assigned a 7-year recovery period
• Provides a set of depreciation rates for each recovery period and depreciation method (General Depreciation System or Alternative Depreciation System)
• General Depreciation System (GDS): The most commonly used MACRS method, which allows for accelerated depreciation
  • Uses a declining balance method (200% or 150%) with a switch to straight-line when it provides a larger deduction
• Alternative Depreciation System (ADS): A straight-line method required for certain assets or elected by taxpayers
  • Generally results in lower depreciation deductions than GDS
• MACRS conventions determine when an asset is placed in service and begins depreciating
  • Half-year convention: Assumes assets are placed in service at the midpoint of the year (most common)
  • Mid-quarter convention: Applies when more than 40% of the total bases of property placed in service during a year is placed in service during the last three months
  • Mid-month convention: Used for residential rental property and nonresidential real property
• Taxpayers must use the MACRS depreciation tables provided by the IRS to determine the appropriate depreciation deduction for each year

Section 179: Instant Write-offs for Small Businesses

• Section 179 allows businesses to deduct the full cost of qualifying assets in the year they are placed in service, up to certain limits
• Provides an immediate tax benefit for small businesses investing in equipment and other assets
• Qualifying assets include tangible personal property, certain software, and leasehold improvements
• As of 2021, the maximum Section 179 deduction is $1,050,000, with a phase-out threshold of$2,620,000
  • Example: If a business purchases $1,200,000 of qualifying assets, they can deduct$1,050,000 under Section 179 and depreciate the remaining $150,000 using MACRS
• Limitations: Section 179 deduction cannot exceed the taxpayer's business income and is subject to recapture if the asset is not used predominantly for business purposes
• Bonus depreciation: An additional first-year depreciation deduction that can be taken in conjunction with Section 179
  • As of 2021, allows for a 100% deduction of the cost of qualifying assets (new and used) placed in service during the year
  • Scheduled to phase down to 80% in 2023, 60% in 2024, 40% in 2025, and 20% in 2026

Amortization: Depreciation's Intangible Cousin

• Amortization is the process of spreading the cost of an intangible asset over its useful life
• Intangible assets include patents, copyrights, trademarks, goodwill, and certain organizational costs
• Amortization is calculated using the straight-line method, with no salvage value
  • Formula: Annual Amortization = Cost / Useful Life
• Patents and copyrights are typically amortized over their legal life or useful life, whichever is shorter
  • Example: A patent with a cost of $100,000 and a legal life of 20 years would have an annual amortization of$100,000 / 20 = $5,000
• Trademarks can be amortized over a period of up to 15 years
• Goodwill, the excess of the purchase price over the fair market value of a business's assets, is amortized over 15 years
• Organizational costs, such as legal and accounting fees incurred when starting a business, can be amortized over a period of 180 months (15 years)
• Certain intangible assets, such as customer lists and non-compete agreements, may also be amortizable depending on their characteristics and useful life

Cost Recovery: Getting Your Money Back

• Cost recovery is the process of recouping the cost of an asset through depreciation, amortization, or depletion deductions
• Helps businesses match the expense of an asset with the revenue it generates over its useful life
• Depreciation is used for tangible assets, amortization for intangible assets, and depletion for natural resources
• Depletion: A method of cost recovery for natural resources, such as oil, gas, and timber
  • Allows taxpayers to deduct a portion of the cost of the resource as it is extracted or harvested
  • Two methods: Cost depletion and percentage depletion
• Cost depletion: Spreads the cost of the resource over the estimated number of units that will be extracted
  • Formula: Depletion Deduction = (Cost of Resource / Estimated Total Units) × Units Extracted During the Year
• Percentage depletion: Allows taxpayers to deduct a fixed percentage of the gross income from the resource, subject to certain limitations
  • Percentage varies by resource type (e.g., 15% for oil and gas, 10% for coal)
• Taxpayers must keep accurate records of the cost basis and accumulated depreciation, amortization, or depletion for each asset to ensure proper cost recovery deductions

Tax Implications: How Depreciation Affects Your Bottom Line

• Depreciation, amortization, and depletion deductions reduce a taxpayer's taxable income, resulting in lower tax liabilities
• Accelerated depreciation methods, such as MACRS and Section 179, provide larger deductions in the early years of an asset's life
  • Can be beneficial for businesses looking to reduce their tax burden and increase cash flow in the short term
• Straight-line depreciation and amortization provide a more even distribution of deductions over the asset's useful life
  • May be preferable for businesses seeking a more stable tax impact
• The choice of depreciation method and the timing of asset purchases can significantly impact a taxpayer's tax liability
  • Example: Purchasing assets near the end of the tax year can result in a larger first-year depreciation deduction
• Depreciation recapture: When an asset is sold for more than its adjusted basis (cost minus accumulated depreciation), the gain is taxed as ordinary income to the extent of prior depreciation deductions
  • Ensures that taxpayers do not receive a double benefit from depreciation deductions and capital gains treatment
• Taxpayers must carefully consider the tax implications of asset acquisitions, dispositions, and depreciation methods in the context of their overall tax planning strategy
• Consulting with a tax professional can help businesses optimize their depreciation deductions and minimize their tax liabilities while maintaining compliance with tax laws and regulations